For the overall strategic coordination of the project, a Steering Committee (SC) will be established. The main tasks of the SC are to adopt detailed half-year calendars of events; to monitor ongoing and to evaluate already implemented activities, to make decisions about changes in the project implementation if necessary, to instruct the Lead Partner (LP) to address the Program’s Secretariat if needed, and to settle possible disputes between partners. The SC will consist of one representative from each partner organization and the representative of the LP will be the SC chair. Vice-chairs and secretaries will be selected according to need. The SC will have 5 meetings during the 30 months of the project. Extraordinary meetings may be organized if needed.

For the everyday coordination of wide geographical scope of the project, a Coordination Group (CG) will be established. It will consist of representatives of the LP, the NCM Offices in Estonia, Latvia and Russia, and the CBSS Secretariat. This group will advise the main project coordinator in day-to-day matters of project coordination when needed, and its members will act as contact persons for the main project co-ordinator in their countries (CBSS for Poland/Germany). The CG is an advisory group only, all decisions are taken by the SC or the LP. The CG will communicate using e-mail and telephone, and it may meet during project events.

The Lead Partner has overall responsibility for managing the project according to its strategic guidelines The NCM Office in Lithuania as Lead Partner will appoint a main project coordinator and a financial manager, specifically for the project only.